From a photo to a journal entry: what happens when you send Fortura a receipt
A walk through the path a single receipt takes — capture, extraction, checks, approval and posting — and where a person stays in charge.
Most bookkeeping time is not spent on accounting. It is spent typing: supplier names, invoice numbers, dates, amounts, tax. Fortura is built to take the typing away without taking the judgment away. Here is what happens to one receipt.
1. Capture
You photograph the receipt and send it — through Fortura on Telegram, or by uploading it in the web app. There is no form to fill in. Several documents at once is fine; they are queued and processed in turn.
2. Extraction
OCR and AI read the document and pull out each field: supplier, document number, date, line items, totals and SST. Every extraction is logged, so there is a record of what the system read and when.
3. Matching and suggestions
The supplier is matched against the ones you already have, so "Syarikat Maju", "SYARIKAT MAJU" and "syarikat maju" do not become three different suppliers. A GL account is suggested based on how you have coded that supplier before.
4. Checks — flagged, not blocked
If the same file has already been uploaded, it is stopped. If the invoice number or the amount-and-date combination looks like one you already have, it is flagged for you to decide. A possible duplicate is a question for a person, not something the software should silently throw away.
5. Review and approval
You — or your Fortura accountant — review the extracted document, fix anything that needs fixing, and approve it. Nothing reaches the books on the AI's say-so alone.
6. Posting
On approval, the journal entry is created automatically and linked back to the document. Later, when the payment shows up on your bank statement, reconciliation matches it and closes the loop. From any number in your reports you can click back through the entry to the original photo.
The result is books that stay current without anyone keying in a receipt — and an audit trail that shows exactly where every number came from.